Update Category Codes F0101>F0006

Purpose

This document provides an overview of the functionality for the Business Unit Global Category Codes Update (R098021) in Business Unit Master and also discusses the setup and output of the report.

Scope

This document is intended for Finance Functional users who will be reviewing and modifying the organization and account structures

Details

Overview of Functionality

If your company has business units that must be maintained as address book entries, you might want to ensure that the category code information for the business unit in the F0006 matches the information in the address book. To eliminate re-entering category code information in the F0006 table, run the Update Category Codes F0101>F0006 program (R098021) to update this information. This program globally updates all category code values for business units.

When you run the R098021 report, the system compares the business unit information in the F0006 and F0101 tables. When the system finds a match, it copies this information from the F0101 table to the F0006 table:

Category codes 1 through 4.
Alpha Name field to the Description Line 1 field.
Compressed description (alpha name without spaces between words).

The Business Unit field is 12-characters in the F0006 table and address book numbers are eight characters. The system updates only business units that contain a numeric value and are eight characters or less. If the business unit is more than eight characters, it is not updated.

Setup

Processing Options/Data Selection

There are no processing options or data selection for this program.

Prerequisite Note:

Set up numeric-value business units as address book numbers using the Address Book Revisions program (P01012).
Back up the Business Unit Master (F0006) table.

Reviewing the Report

When you select this program, the system automatically submits it for processing and the update is complete when the report is finished. This report does not print any output of the update.

NOTE: For more information on other Global Updates available in General Accounting, you may refer to Global Updates for Organizational and Account Structure Revisions.