| Purpose |
| Questions and Answers |
| General Logged Voucher Questions |
| Question 1: Why are changes prohibited on a posted, logged voucher? |
| Question 2: Is it possible to display vouchers in detail mode in the Work with Voucher JE Redistribution application (P042002)? |
| Question 3: Is it possible to change a logged voucher's Pay Status to H (Held) during redistribution? |
| Question 4: Is it possible to use voucher logging without matching to a purchase order? |
| Question 5: Is it possible for the system to automatically update the Pay Status of a reversed, redistributed, logged voucher from A to L? |
| Question 6: Is it possible to use the As Of Open A/P Summary Report (R04413C) for logged vouchers only? |
| Question 7: Why is the paperclip icon missing on vouchers with attachments in Work with Voucher JE Redistribution (P042002)? |
| Question 8: Why does partial redistribution of a voucher using the Work with Voucher JE Redistribution (P042002) mark the voucher as redistributed so it cannot be completed at a later date? |
| Question 9: Why can a voucher with a redistribution date different than the original GL Date not be posted after adding a new pay item? |
| Question 10: When entering a logged voucher in Standard Voucher Entry (P0411 version ZJDE0008) is there any functionality behind the "Approver" field (alias ALKY on this form)? |
| Question 11: How to create a Voucher Logging with a Pay Status "H" (On Hold)? |
| Logged Vouchers With Taxes Questions |
| Question 1: Where is the tax information gathered from when using Track Changes? |
| Question 2: Why are the Tax Explanation Code (EXR2) and Tax Rate/Area (TXA2) fields from the Supplier Master not automatically populating when redistributing a logged voucher? |
| Question 3: Is it possible to add Use tax when redistributing a logged voucher? |
| Question 4: Why is the zero distribution line not created in the General Ledger (F0911) when adding a logged VAT only voucher (Tax explanation code VT)? |
This document discusses frequently asked questions regarding Logged Vouchers Within EnterpriseOne Accounts Payable.
Answer 1: Modifications to a posted, logged voucher are allowed in the Standard Voucher Entry program (P0411) if the voucher has been redistributed. However, changes to a posted voucher prior to redistribution are not allowed.
Answer 2: No. The Work with Vouchers JE Redistribution application (P042002) is designed to display vouchers in summary mode only.
Answer 3: It is possible to change a logged voucher's Pay Status (data dictionary item PST) during the redistribution process. To do this, change Processing Option 2: Pay Status Code on the Defaults tab of the Work with Voucher JE Redistribution (P042002) to 'H'.
Answer 4: Logged vouchers can be created without a matching purchase order by using Voucher Logging Entry (P0411) on the Other Voucher Entry Methods (G04111) menu. This version of voucher entry has a '1' set in Processing Option 1: Voucher Logging on the Logging tab. This program creates vouchers with a Document Type (data dictionary item DCT) of PR.
Answer 5: The system cannot automatically update the Pay Status (data dictionary item PST) of reversed, redistributed, logged vouchers. After the vouchers are reversed, the Pay Status (PST) can be updated using the Speed Status Change (P0411S) application.
Answer 6: To run the As Of Open A/P Summary Report (R04413C) for logged vouchers only, include the following in the data selection of the report:
Answer 7: The paperclip icon for attachments was originally not displayed because the Work with JE Redistribution (P042002) displays voucher's in summary mode and does not have the capability to exit to a specific pay item's attachment. However, this functionality has been modified. The application now displays the paperclip on the summary line if the logged voucher's last (or only) pay item has an attachment. Furthermore, an Attachments option in the Row Exit was added so attachments for each pay item can be accessed.
Answer 8: The Work with Voucher JE Redistribution application (P042002) was not designed to validate the redistribution amount to check for partial redistribution from the suspense account. Therefore, if it is used to do a partial redistribution, the program marks the voucher as being redistributed and will not be available in the Work with Voucher JE Redistribution (P042002) for future redistribution. It is recommended to use the Standard Voucher Entry (P0411) program to access the G/L Distribution (W0411K) form for partial redistribution of logged vouchers.
Answer 9: After a logged voucher is redistributed to a different GL Date (data dictionary item DGJ), new pay items should not be added because the new Accounts Payable Ledger (F0411) record is added with the voucher's original GL Date (DGJ), but the new General Ledger (F0911) record has the redistribution GL Date. In this scenario, the new pay item can only be posted out-of-balance. To prevent this issue, all corrections should be made to logged vouchers prior to redistribution. After redistribution, enter a new voucher for the corrected amount only or void the redistributed logged voucher and add it again with the corrected information.
Answer 10: This field can be used as a query in Work With Voucher JE Redistribution (P042002). Besides this use, the field is for informational purposes only.
Answer 10: Identify Voucher Entry Master Business Function version used in the version of P0411 for Voucher Logging. Change in the version of P0400047- Voucher Entry Master Business Function processing option Pay Status to "H" in the Tab Default Values.
Answer 1: The tax information that is used on the G/L Expense screen of a logged voucher is retrieved from the related expense account in the Revise Single Account (P0901) application.
Answer 2: The GL Distribution (W0411K) form is not designed to automatically populate tax information from the Supplier Master (P04012) because these values are optional.
Answer 3: It is not possible to add Use tax when redistributing the voucher. Any necessary corrections should be made to logged vouchers before redistribution. If Use tax needs to be added after redistribution, there are two workarounds:
Answer 4: Ensure the processing option on the Zero Amounts tab of the Journal Entry MBF Processing Options (P0900049) is set to blank to Allow Zero Amounts transactions to be created.